POLICY NO: 1-8
EFFECTIVE DATE: 01/22/2013
VCCS POLICY NO: 6.0.10
REVISED DATE: 09/24/2020

  1. Purpose:

    To describe how communication with students will be conducted via electronic mail (email) by faculty and staff.

  2. Definitions

    Alternate email: an email account through a non-VCCS service provider, such as Gmail, Hotmail, Yahoo, Constant Contact, etc. College-assigned email: an individual email account with a unique username@email.vccs.edu designation, which is assigned to each student upon acceptance to and registration for at least one class at Reynolds.

  3. Policy:

    1. Assignment of student email - A college-assigned email account is available for each admitted student who has registered for at least one class. Students can access their email account and change their password through the MyReynolds portal.

    2. Expectations about student use of email - Students are expected to check their email on a frequent and consistent basis, in order to stay current with college-related communications and messages from course instructors...

    3. Redirecting email - Once email has been delivered to a college-assigned email account, students may forward messages to outside or alternate accounts at their own risk.

    4. Educational uses of email - All official email course communications between faculty and students must be sent via a college-assigned email account.

    5. Privacy of email - Reynolds and the VCCS use various methods to protect the security of their computer and network resources and of users' accounts.

  4. Procedures:

    College-assigned email accounts will be created automatically for all registered students. Students are notified via U.S. mail of their college-assigned email account.

  5. Other Information:

    JSRCC Policy No. 1-26, Student Privacy and Release of Student Information

    JSRCC Policy No. 1-35, Student Conduct